The time has come for a new Alumni Board, and we’re looking for passionate, driven alumni to step up and take on key roles! Whether you're a natural leader, an organizer, a communicator, or a strategist, there’s a role for you!
💡 Ever wondered what it takes to run the Alumni Association? From leadership and event planning to communications and digital engagement, every role plays a vital part in strengthening our alumni network.
In this post, we break down (click on links):
✅ Board Member Roles & Responsibilities
🔹 Get to Know the Roles: President 🔹
The President is the face of the Alumni Association, providing leadership, direction, and ensuring that the association continues to grow and thrive. This role involves overseeing all aspects of the association, representing it in official matters, and ensuring that strategic goals are met.
👑 President Responsibilities:
✔️ Official Representative: Acts as the primary spokesperson and correspondent for the association, maintaining relationships with key stakeholders, including alumni, the i-MBA program, and external partners.
✔️ Decision-Making Authority: Has the final say on key matters, ensuring that all initiatives align with the mission and vision of the association.
✔️ Strategic Leadership: Sets the overall direction, goals, and priorities for the association, ensuring continuous development.
✔️ Board & Team Coordination: Oversees the board’s activities, ensuring smooth communication and collaboration among members.
✔️ External Relations & Networking: Builds and maintains relationships with corporate partners, industry leaders, and academic institutions to create opportunities for alumni.
✔️ Event & Initiative Support: Provides guidance for major events, networking initiatives, and alumni engagement activities.
✔️ Financial & Administrative Oversight: Works closely with the Treasurer and General Secretary to ensure compliance with financial and legal requirements.
✔️ Crisis Management & Problem-Solving: Addresses any challenges or critical situations that may arise, ensuring smooth operations.
The President plays a crucial role in shaping the future of the Alumni Association, ensuring that it continues to grow, evolve, and provide value to its members.
🔹 Get to Know the Roles: Vice President 🔹
The Vice President plays a vital leadership role within the Alumni Association, ensuring smooth operations, strategic alignment, and strong communication with members. As the right hand of the President, the Vice President actively contributes to decision-making, event planning, and member engagement.
📢 Vice President Responsibilities:
✔️ Second-in-Command: Steps in when the President is unavailable and assists in overseeing the association’s activities.
✔️ Strategic Support: Works alongside the President in shaping and executing the association’s vision, ensuring continuity in leadership.
✔️ Stakeholder Engagement: Helps maintain relationships with the i-MBA program, corporate partners, and other key stakeholders.
✔️ Board & Committee Coordination: Assists in managing board responsibilities, ensuring alignment across different initiatives.
✔️ Event & Initiative Leadership: Takes an active role in organizing events, networking activities, and engagement initiatives.
✔️ Communication & Member Engagement: Oversees all communication channels (emails, social media, website, newsletters) used to interact with alumni and keep them informed.
✔️ Brand & Outreach Strategy: Ensures that messaging aligns with the association’s mission, improving visibility and engagement.
✔️ Problem-Solving & Decision-Making: Supports the President in addressing challenges and ensuring smooth operations.
✔️ Project Management: Leads or co-leads special projects that advance the association’s mission.
The Vice President is not just a support role—it’s a proactive leadership position with real influence in shaping the Alumni Association’s future and ensuring meaningful connections with alumni.
🔹 Get to Know the Roles: Secretary General🔹
The General Secretary is the backbone of the board’s structure, ensuring that everything is well-documented, well-organized, and that the association functions seamlessly.
📜 General Secretary Responsibilities:
✔️ Meeting Records & Administration: Keeps minutes for all board meetings and general assemblies, ensuring all decisions and discussions are well-documented.
✔️ Administrative Coordination: Manages all necessary administrative tasks for the association’s smooth operation.
✔️ Scheduling & Organization: Ensures the board and members stay on track by coordinating and organizing meetings with clear agendas.
✔️ Communication Hub: Acts as the central point of contact for official documents, announcements, and association records.
✔️ Membership Tracking & Oversight: Oversees and updates the list of active members and has a clear overview of total membership numbers.
✔️ Member & Board Coordination: Facilitates communication between board members and ensures follow-ups on key action points.
✔️ Regulatory Compliance: Helps oversee association documentation and processes to remain in good legal standing, ensuring all necessary paperwork is up to date.
✔️ Support for Events & Initiatives: Assists in organizing major association meetings, elections, and networking events.
🔹 Get to Know the Roles: Treasurer🔹
The Treasurer is responsible for ensuring the financial health and transparency of the Alumni Association. This role is essential for keeping track of memberships, managing expenses, and ensuring compliance with financial regulations. If you have a detail-oriented mindset and want to play a key role in the sustainability of our alumni network, this position is for you!
💰 Treasurer Responsibilities:
✔️ Membership Management: Collects and tracks membership fees and renewals.
✔️ Financial Oversight: Maintains an organized record of subscriptions and payments.
✔️ Bank Compliance: Works with the President to ensure the association’s legitimacy (νομιμοποίηση) at Piraeus Bank.
✔️ Tax & Accounting: Coordinates with the association’s accountant each year for the tax declaration procedure.
✔️ Expense Management: Collects and keeps track of invoices for the association.
The Treasurer ensures the association operates smoothly, allowing alumni initiatives, events, and projects to thrive. Without strong financial management, none of it would be possible!
🔹 Beyond Titles: Key Tasks & Responsibilities 🔹
In the Alumni Association, roles are not rigidly defined, and every board member contributes equally to the success of our initiatives. While leadership titles exist, teamwork and shared responsibility are at the heart of our mission. Throughout the year, specific tasks are assigned to individuals who ensure they are carried out effectively.
Here are some key operational responsibilities:
📌 Website Management
Our website is built on the WIX platform and requires periodic check-ins (approximately once every two weeks) to ensure everything is running smoothly.
Basic PC skills and familiarity with back-office work are essential.
Tasks may include updating content, troubleshooting minor issues, and ensuring a seamless user experience for our members.
📌 Social Media Management
We actively engage with our alumni community through Facebook, Instagram, and LinkedIn, where all our initiatives and projects are shared.
This role requires marketing and graphic design skills to create engaging content, maintain a consistent brand presence, and boost member engagement.
Ensuring timely updates and interactive posts is key to strengthening alumni connections.
📌 Viber Channel Management
In 2024, we launched a new initiative to connect with alumni through a Viber channel.
The process of adding alumni mobile numbers is ongoing, and this channel is expected to play a growing role in communication.
The project is still in progress and requires structured updates and engagement strategies.
🚀 Every task is vital, and every board member plays a role in making our association thrive.
🔹 What to Expect from the Transition to the New Board🔹
Stepping into a leadership role can be both exciting and challenging, but you won’t be alone in this journey! The current board is committed to ensuring a smooth transition and supporting the incoming team every step of the way.
Here’s what you can expect:
🤝 Guidance & Support from the Outgoing Board
All current board members will remain unofficially engaged and available to provide insights, advice, and practical assistance.
Whether you need help navigating responsibilities, understanding processes, or getting up to speed on ongoing initiatives, we’ll be here to offer a hand whenever needed.
📌 Continuation of Key Projects
Over the last two years, important projects and initiatives have been launched to strengthen our alumni community.
The new board will be expected to continue these efforts while bringing fresh ideas and new energy to enhance them.
Support will be available to ensure a seamless handover of responsibilities and institutional knowledge.
🚀 A Strong Start for the New Leadership
The goal is to ensure that the new board members step into their roles confidently and fully equipped to lead.
A transition period will allow for knowledge-sharing, collaboration, and a smooth onboarding process.
🌟 This is a leadership opportunity with built-in support! If you’re ready to step up and make an impact, you’ll have all the guidance you need to succeed.
📩 Interested in joining the next board? Reach out at imbaalumniassociation@gmail.com to learn more!